Job Opening

Millennium Promise’s vision is to end extreme poverty worldwide in our lifetime. Our mission is to support the achievement of the Millennium Development Goals to halve extreme poverty in Africa by 2015. Millennium Promise works with impoverished communities, national and local governments, and partner organizations to implement high-impact programs aimed at transforming lives on the continent and engaging donor nations, corporations, and the general public in the effort. Our work is premised on the belief that, for the first time in history, our generation has the opportunity to end extreme poverty, hunger, and disease. Millennium Promise was co-founded in 2005 by Ray Chambers, a respected Wall Street pioneer and philanthropist, and Professor Jeffrey D. Sachs, a leading international economist.

Our flagship initiative, the Millennium Villages, now reaches over 400,000 people in 80 villages across 10 countries in sub-Saharan Africa and takes a holistic approach to addressing extreme poverty. By combining the best scientific and local knowledge, Millennium Villages address major problems simultaneously -- hunger, disease, inadequate education, lack of safe drinking water, and absence of essential infrastructure -- to empower communities on their way to self-sustaining development. The project is already producing remarkable results. Millennium Promise is a nonprofit organization with 501(c)(3) status.

EXECUTIVE ASSISTANT TO CEO

The Executive Assistant is responsible for high level administrative and organizational support to Dr. John McArthur, CEO of Millennium Promise. Dr. McArthur is also a Research Associate at the Earth Institute at Columbia University, where he previously served as Policy Director, and teaches at Columbia’s School of International and Public Affairs.

The Executive Assistant will serve as the direct point of contact for the CEO’s professional network. This network is large and complex, spanning New York- and Africa-based colleagues, partner organizations, private sector supporters, and the policy and academic communities. To effectively interface with this network and prioritize the allocation of the CEO’s time, the Executive Assistant will need to be familiar with all the projects and initiatives involving the CEO. Close coordination with the Special Assistant to the CEO, who helps manage programmatic priorities, will also be required.

The Executive Assistant is a highly visible position that requires the ability to communicate effectively and multi task with both internal and external audiences. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and must have the ability to interact in a fast paced environment, under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of diplomacy and professionalism. The position requires a highly motivated, well organized, self directed individual who can handle a variety of sensitive and confidential tasks in a professional, mature, and discrete manner.

RESPONSIBILITIES:-

• Manage the CEO’s outlook calendar, schedule appointments and return non-crucial emails
• ­Interface consistently with senior executives and board members
• ­Organize meetings and conference calls for the CEO, which includes:

1. Arranging appointment logistics (e.g. location, dial-in numbers, list of participants)
2. Facilitating the development of an agenda for appointments
3. Coordinating the inclusion, when needed and appropriate, of other staff members in the CEO’s appointments
4. Helping to ensure that the CEO is prepared for meetings, including preparing bios or background information when the CEO is meeting with an individual, organization, or company for the first time
5. Supporting post-discussion follow up

• ­Write and distribute communications on behalf of the CEO with minimal review/approval
• ­Schedule and coordinate a high volume of complex international and domestic travel arrangements and prepare expense reports
• ­Assist the CEO with preparation and distribution of materials and documents for meetings, including briefing books for the Board of Directors
• ­Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• ­Screen calls using judgment to determine which calls are appropriate to put through; escalate issues when urgent; take detailed messages; relay information as appropriate.
• ­Manage expenses and paperwork and perform other administrative duties as necessary
• ­Update and maintain the CEO’s database of contact information

REPORTING:-

The Executive Assistant will report directly to Ashley Hufft, the Chief of Staff of Millennium Promise.

DESIRED SKILLS AND CREDENTIALS:-
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• Ability to communicate consistently, concisely, respectfully and articulately
• ­ Must be able to work independently in a fast-paced environment and handle simultaneous assignments while adapting to changing deadlines and priorities with success and accuracy
• ­ Ability to manage and navigate large volumes of (sometimes conflicting) information
• ­ Excellent calendar management skills, including the coordination of complex executive meetings
• ­ Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
• ­ Experience scheduling travel arrangements for management
• ­ Manage confidential information and documents with discretion and confidentiality
• ­ Detail oriented and excellent organizational skills
• ­ Experience interfacing with board members, senior executives, and senior government officials
• ­ Ability to build trust and establish rapport quickly
• ­ Interest in development issues
• ­ Strong memory
• ­ Sense of humor
• ­ Conflict resolution and mediation skills
• ­ 3+ years of proven experience supporting a senior executive
• ­ Bachelor’s degree

To Apply:-

Interested candidates should send their resume with cover letter and salary requirements.

Please click below to apply.